New Email
Windows
Ctrl+Shift+M
Opens a blank new message.
Outlook Keyboard Shortcuts
Email, calendar and inbox shortcuts. Every shortcut below links to its own page with Windows, Mac and Web keys.
Most Useful Outlook Shortcuts
Reply All
Windows
Ctrl+Shift+R
Replies to everyone on the email.
Search Mail
Windows
Ctrl+E
Jumps to the search box.
Reply
Windows
Ctrl+R
Replies to the sender.
Forward Email
Windows
Ctrl+F
Forwards the selected email.
Send Email
Windows
Ctrl+Enter
Sends the message you're writing.
New Meeting
Windows
Ctrl+Shift+Q
Creates a new meeting request.
Go to Calendar
Windows
Ctrl+2
Switches to the calendar view.
Outlook Email Shortcuts
See all Outlook email shortcuts- New EmailCtrl+Shift+M
Opens a blank new message.
- ReplyCtrl+R
Replies to the sender.
- Reply AllCtrl+Shift+R
Replies to everyone on the email.
- Forward EmailCtrl+F
Forwards the selected email.
- Send EmailCtrl+Enter
Sends the message you're writing.
- Attach FileAlt→N→A→F
Attaches a file to the message.
- Use TemplateNew Email → Message → My Templates (or View Templates)
Opens My Templates to insert saved text.
- StrikethroughCtrl+D→Alt+K
Crosses out selected text in a message.
Outlook Inbox Management Shortcuts
See all Outlook inbox management shortcuts- Mark as ReadCtrl+Q
Marks the selected email as read.
- Mark as UnreadCtrl+U
Marks the selected email as unread.
- Flag EmailInsert
Flags the email for follow-up.
- Delete EmailDelete
Deletes the selected email.
- Select All EmailsCtrl+A
Selects every message in the folder.
- Search MailCtrl+E
Jumps to the search box.
- Send / ReceiveF9
Checks for new mail in all folders.
Outlook Shortcuts for Windows
| Task | Shortcut |
|---|---|
| New Email | Ctrl+Shift+M |
| Reply All | Ctrl+Shift+R |
| Search Mail | Ctrl+E |
| Reply | Ctrl+R |
| Forward Email | Ctrl+F |
| Send Email | Ctrl+Enter |
| New Meeting | Ctrl+Shift+Q |
| Go to Calendar | Ctrl+2 |
| Mark as Read | Ctrl+Q |
| Strikethrough | Ctrl+D→Alt+K |
| Send / Receive | F9 |
| Select All Emails | Ctrl+A |
| Use Template | New Email → Message → My Templates (or View Templates) |
| Mark as Unread | Ctrl+U |
| Delete Email | Delete |
| Go to Mail | Ctrl+1 |
| Go to Contacts | Ctrl+3 |
| Flag Email | Insert |
| Address Book | Ctrl+Shift+B |
| Attach File | Alt→N→A→F |
Outlook Shortcuts for Mac
Only shortcuts with confirmed Mac keys are listed.
| Task | Shortcut |
|---|---|
| New Email | Cmd+N |
| Reply All | Cmd+Shift+R |
| Search Mail | Cmd+Option+F |
| Reply | Cmd+R |
| Forward Email | Cmd+J |
| Send Email | Cmd+Enter |
| New Meeting | Cmd+Option+N |
| Go to Calendar | Cmd+2 |
| Mark as Read | Cmd+T |
| Strikethrough | Cmd+Shift+X |
| Send / Receive | Cmd+K |
| Select All Emails | Cmd+A |
| Mark as Unread | Cmd+Shift+T |
| Delete Email | Delete |
| Go to Mail | Cmd+1 |
| Go to Contacts | Cmd+3 |
| Flag Email | Cmd+' |
| Address Book | Cmd+Option+B |
Frequently Asked Questions
What are the most useful Outlook keyboard shortcuts?
The most used Outlook shortcuts are New Email (Ctrl + Shift + M), Reply All (Ctrl + Shift + R), Search Mail (Ctrl + E), Reply (Ctrl + R), Forward Email (Ctrl + F).
Do Outlook shortcuts work on a Mac?
Many do, usually with Cmd in place of Ctrl. We list Mac keys for 18 of the 20 Outlook shortcuts on this page; the rest are marked where a Mac version isn't confirmed.
What if a Outlook task has no keyboard shortcut?
Each shortcut page shows the menu route instead, so you can still get it done quickly.